Aja The AI Scheduling App
Master the art of self-organization and personal growth
Problem
Existing scheduling apps require manual input which cause users to stray away from using these services since it is time consuming and hard to keep up with.
Solution
Aja is a scheduling app that integrates an AI system to provide users with a personal assistant to help with creating their daily tasks and to help meet their goals.
Role
As the UX Designer on this collaborative project, I played a key role in shaping a user-centric application by assisting in user and market research efforts as well as the design and iteration processes. My contributions included designing interactive prototypes and applying my background in graphic design to craft an intuitive and visually engaging UI.
Project Timeline
This project spanned the course of 4 weeks with checkpoints in between.
Week 1 - User research and design
Week 2 - Ideation
Week 3 and 4 - Prototyping and testing
User Research
Based on personal experiences, I expected users to face challenges with scheduling tasks, including difficulties in time management, balancing work and personal commitments, setting achievable goals, feeling overwhelmed, and manually inputting tasks into their calendars causing them to not rely or use it often.
Proto Persona
About June
June is a university student and a UI designer based in NYC. Because of their work/school/life schedule, they find it hard to balance all of their needs and feels like they’re falling behind.
Possible Pain Points
• Has trouble keeping track of all the users’ goals
• Planning everything takes a lot of time, energy, and knowledge the user doesn’t have yet
• Not knowing how much time the tasks will take them
Research Process
My team and I conducted 18 user interviews and sent out a google survey that resulted in 14 responses. We discovered that most people are really struggling with time management, meeting deadlines, staying active and with how they organize their work and need a better way to do so with less mental load.
Objectives
• Understand the user’s thoughts/feelings towards AI powered apps and the utilization of AI.
• Understand the user’s pains and gains for current scheduling apps they’re using or have used.
• Understand the user’s wants and needs for how to stay organized with the usage of apps.
Survey Results
Through the survey results, my team and I found that users were familiar with AI. In addition, the majority utilized a digital calendar and felt that they would benefit from an AI-powered calendar. We also took note that many users prioritized spirituality in their life.
Due to the amount of data, we collected from our interviews, we utilized an affinity diagram to process the information. We began by breaking up the notes by interview questions and then from there, we broke up the information by repeating pain points. As a result, we discovered that most people are really struggling with time management, meeting deadlines, staying active and with how they organize their work and need a better way to do so with less mental load.
Design
User Persona
Using the information collected from our research, we created a user persona that best fit the needs of our target audience.
Goals & Needs
• Looking for a way to organize their work/life so that it’s more balanced
• Wants a schedule tailored to their needs
• Wants a trustworthy app to help organize their details such as budget, hobbies, etc.
Pain Points
• Manual input is not major pain point but it was noted that it was a common complaint
• Overbooking their schedule for the day with the assumption that they are able to complete all tasks
• Reminders aren’t strong motivators to complete tasks
Ideation
After understanding what solution would bring the most value for my users, my team and I decided to take it a step further and brainstorm the ideas for the actual features.
Feature Prioritization
My team and I took some time to write down a few ideas we had for the app that aligned with our objectives. After we finished brainstorming, we begin to sort out the ideas.
User Flow
Following the decision of features, my team and I worked on the user flow. We knew the main features we wanted to focus on were: utilizing AI to add a task to the calendar, using AI to move missed tasks to another day, and adding a mood feature. Since these tasks required many steps, the project leader split up the user flow between team members. I helped created the task flow for signing up.
UI Style Guide
Before we could make the appropriate changes, my team and I created different versions of the app using colorings that we felt worked well together. After voting on the best color palette, we decided to go with the one I designed. I conducted color accessibility tests to ensure that everything was accessible for the users.
Wireframing and Prototyping
Usability Testing
Conclusion
Despite the four-week time constraint, our team maintained strong communication and adaptability, which allowed us to create a meaningful solution that integrates AI into everyday scheduling. This project reinforced the importance of time management, flexibility, and staying grounded through iterative problem-solving. Ultimately, Aja reflects my commitment to designing with intention to make daily planning smarter, simpler, and more aligned with users’ goals.